How to color code appointments in Outlook calendar?
Outlook 2010, Outlook 2013 and Outlook 2016. Tab View- View Settings- button Conditional Formatting. Press the Add button and name the rule. For instance: From @domain.com. Press the Font button to set the highlighting options of your choice. Create a new Conditional Formatting rule with a unique color. Press the Condition button. This means that other instances of Outlook (e.g. The online application, or the desktop application running on an additional computer) on will not adopt these view settings. If you would like to learn more about Conditional Formatting, please attend one of my Outlook Advanced sessions (listed in myTraining). Create a Conditional Formatting Rule.
- I am trying to make conditional formatting for incoming external emails in outlook, which I can do easily for my Outlook and emails are being displayed as per my conditional formatting specification, but I couldn't find a way to push it to all users Outlook in our domain.
- This feature is called 'Automatic Formatting' in Microsoft Outlook, but may be called 'Color Formatting' or 'Conditional Formatting' in other Email systems. Although the examples I am giving below are to Color Code Emails in Outlook, many Email systems have similar functionality and the ability to adjust how messages are displayed in the inbox.
- Outlook 2010 - IMAP Sample email shown below Trying to use Conditional formatting to look through emails sent to me that show orders, and display those order emails that have Canada listed as the country. This is a ways down in the body, maybe 400 or 500 characters? (about 30+ words).
For the sake of outstanding an item in Outlook, the most common way is to highlight it with color categories. So do appointments in Outlook calendar. This article will introduce two ways to color code appointments in Outlook calendar.
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Color code one appointment in Outlook calendar
If you need to highlight only one appointment in Outlook calendar, you can add color code for the appointment as follows:
In the Calendar view, right click the appointment you will color code, select categorize, and then select a color category as you need in the context menu. See screenshot:
If you need to add multiple color categories for the appointment at the same time, please (1) right click the appointment, (2) select Categorize > All Categories from the context menu; (3) in the Color Categories dialog box check multiple color categories as you need, and click the OK button. See screenshot:
Color code multiple appointments with conditional formatting in Outlook
If you want to automatically highlight multiple appointments if meeting specified criteria in an Outlook calendar, you can color code these appointments with conditional formatting as follows:
1. In the Calendar view, select the calendar you will automatically highlight appointments, and click View > View Settings.
2. In the opening Advanced View Settings dialog box, please click the Conditional Formatting button.
3. Now you get into the Conditional Formatting dialog box, please do as following screenshot shown:
(1) Click the Add button;
(2) Type a name for the now color rule in the Name box;
(3) Specify a color from the Color drop down list;
(4) Click the Condition button.
4. In the Filter dialog box, please add the specified filter criteria that you will automatically highlight appointments based on.
In my example, I set the filer criteria as subject contains the specified text of test, see screenshot:
5. Click OK buttons successively to close all dialog boxes.
Outlook Conditional Formatting Calendar
And now all appointments meeting the specified filter criteria have been highlighted with your selected color automatically. See screenshot:
Microsoft Outlook Conditional Formatting
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- To post as a guest, your comment is unpublished.Is there a way to use conditional formatting to identify meetings where one or more attendees has not accepted the meeting invite?
- To post as a guest, your comment is unpublished.As you might already know, we can use the conditional formatting option to show us when WE have accepted a meeting, why shouldn't we be able to code it the other way around? People who schedule a lot of meetings, like me, want to see at a glance those meetings that are good to go and those where people have not yet responded. Is it possible to write a script for this? Does anyone know? I need/want this capability.
- To post as a guest, your comment is unpublished.Hi Kat, have you managed to find a solution to this? It would be so helpful.
- To post as a guest, your comment is unpublished.Hi Jake,
I am afraid you can check the responses to your meeting invitation only by opening the specified meeting and clicking Meeting > Tracking > View Tracking Status.
An Outlook tutorial by Peter KalmstromQ.I want all e-mails that come from outside my organization to be highlighted in one color. Is this possible? A. Yes, it's possible, and there are two ways to do it. Automatic formatting rules If you use Exchange server, create an automatic formatting rule in a view to apply the color. The only criteria is the @ symbol in the From field on the Filter's General tab. This works because messages sent from other Exchange server users don't have an @ in the sender's address. If you don't use Exchange it's trickier to set up but still possible with two automatic formatting rules. The views filter does not offer exceptions, so you need a rule that applies a color to messages From @yourdomain.com and a second rule that applies a color to every message (don't set up a condition). The rules are applied in the order listed, with the formatting set by the first rule that applies to the message. This method also works with Search folder and filters on Views. If you want to filter messages using Rules and Alerts, create a rule that looks for messages from a person or distribution list. Enter @ in the address field and when Outlook asks you to resolve the name, click Cancel on the Check Names dialog. This tip comes from from a Slipstick Newsletter. Conditional formatting Another way of highlighting e-mails is to create conditional formatting rules. Go to the View tab >View Settings >Conditional Formatting. Add a new rule, 'From Outside' and set font and/or color. Then click Conditions. Under the Advanced tab, set a new field with From not containing your own domain. Follow kalmstrom.com on LinkedIn, Facebook or Twitter! |